Why DIY Hiring Often Fails (and What to Do Instead)
“Posting on Threads is not a hiring strategy.” - Tricia Harrison
You're launching programs, leading communities, and bringing in consistent revenue. But behind the scenes? You're juggling Slack messages, overdue SOPs, and a VA who still needs you to explain everything twice. If your last few hires haven't worked out, it's not because good help is hard to find. It's because DIY hiring keeps setting you up to fail.
The Truth About Support That No One's Telling You
You're not the problem, but your process is. Hiring support isn't just about filling a gap, it's about building capacity. And as a woman coach scaling toward that $500K milestone, you can't afford to keep hiring off vibes, DMs, and half-baked job posts. What got you to six figures, doing everything yourself, making quick decisions, and trusting your gut, won't get you to half a million. The systems required at this level demand strategic thinking about who supports you and how.
The Hidden Costs of "Hiring as You Go"
You know that feeling when you wake up on Monday and realize you can't possibly handle another client onboarding yourself? That's when most coaches panic-post a job listing. This reactive approach creates a cascade of expensive problems:
What DIY hiring typically looks like:
Last-minute job posts with vague requirements
Interviews that focus on personality more than capability
Hiring someone who "feels right" without testing their skills
No clear onboarding plan beyond "watch me work"
The real cost? Every time a VA quits or underperforms, you're not just losing their hourly rate. The financial implications of a bad hire are significant. According to the Society for Human Resource Management (SHRM), the expense can range considerably, impacting productivity and your bottom line. You're losing weeks of productivity, momentum in your business, and the mental bandwidth needed to serve your clients excellently. Moreover, the time drain of DIY hiring is substantial. We create problems indicates that the average time to fill a position can be around 42 days. For busy entrepreneurs learning how to hire a virtual assistant, this time spent on a flawed process is a critical loss. If you're hiring from a place of burnout, you're already behind. Emergency hiring decisions rarely deliver the support you actually need, leaving you in the same overwhelmed position three months later, just with less money in your account.
Why VAs Ghost or Underperform in Your Business
That VA who seemed perfect in the interview but disappeared after two weeks? It wasn't just bad luck. Your hiring process likely missed crucial alignment factors:
They weren't properly vetted for your specific work style, systems, or business model
Your onboarding consisted of "figure it out as we go"
You hired based on personality rather than the specific backend skills your business stage requires
Your expectations were clear in your head, but not documented anywhere
Good VAs can't thrive inside broken systems. When top talent joins your team but encounters chaos, unclear expectations, and no documented processes, they don't suddenly become bad workers, they become frustrated ones who can't deliver their best work. This is especially critical when you're scaling to $500K. The complexity of your operations has outgrown what intuitive management can handle.
DIY Hiring Doesn't Leave Room for Strategy
When you're growing fast, learning how to hire a virtual assistant strategically becomes crucial, yet often hiring becomes another "to-do" rather than a strategic opportunity. This shortsighted approach creates problems:
You skip proper role definition and jump straight to task lists
You treat hiring like a transaction, not a transformation of your capacity
You end up micromanaging because you never built the infrastructure for independence
Hiring without a strategic plan is just hoping someone will fix what you haven't defined. Your business deserves better than hope as a strategy, especially when you're investing thousands in support. The irony? You're likely brilliant at strategic planning for your clients. You wouldn't let them approach their goals with the haphazard method you're using for hiring. It's time to apply that same expert thinking to building your team.
What a Real Hiring Strategy Looks Like
Successful women-led coaching businesses that scale past $500K don't accidentally build great teams. They approach hiring with the same intentionality they bring to their program development:
Role Clarity: They know exactly what position they need, whether that's a VA for email management and basic admin, a project manager for program delivery, or an OBM to oversee operations.
Delegation Mapping: Before posting any job, they've documented exactly what they'll keep doing themselves and what they'll hand off, with clear boundaries and permissions.
Systems Documentation: They've created at least basic SOPs for the core functions someone will take over, rather than expecting a new hire to extract processes from their head.
Strategic Onboarding: They plan the first 30-90 days of working together, with clear milestones for success rather than vague hopes.
Hiring success starts before you post the job. The preparation you do before looking at a single resume determines whether this investment will multiply your capacity or drain your energy.
The Simple Prep That Changes Everything
You don't need to figure this out alone. After helping dozens of businesses build teams that actually support their growth beyond the $500K mark, I've identified the exact preparation steps that make the difference between hiring frustration and hiring freedom.
The VA Hiring Prep Bundle gives you:
Role Clarity Guide: Know with certainty if you need a VA, PM, or OBM at your specific business stage
Delegation Planner: Map out exactly what to keep and what to hand off
Job Description Template: Create a posting that attracts qualified candidates, not just available ones
This is the strategic foundation that transforms hiring from a recurring headache into a genuine capacity builder.
It's Time to Stop the Hiring Hamster Wheel
You can't scale your business on guesswork. If you're tired of making the same hiring mistakes over and over, get the prep tools I use inside my boutique VA agency for free.
Your business has outgrown DIY hiring. Your clients deserve your focused expertise, not your scattered attention because you're filling in for yet another VA who didn't work out.
Ready to hire right the first time? Grab the VA Hiring Prep Bundle and transform how you build your team. Your $500K business is waiting on the other side of strategic support.
